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2. Picnic Area Use Application - Recreation, Arts & Community Services

   Picnic table reservations are available at selected parks in the Town of Danville. Table groupings are pre-determined, and the maximum capacity for each picnic area is provided. Reservations can be made for either half-day use, from 9 am to 2 pm or 2 pm to 7 pm, or full-day use from 9 am to 7 pm. For any inquiries, please contact 925-314-3405 or facilities@danville.ca.gov.

   
   

4. Type of Rental

6. Type of Organization*

   1. Government
   2. Individuals
   3. Commercial Organization
   4. Non-Profit
   5. Other Group
7. Classification of Use:

   Status determined by applicant’s address for private; and organization’s address for non-profit and commercial use. Applicant Information must be consistent across all related documents, including payment processing and insurance coverage.

   • Government includes events that are sponsored by government agencies such as a branch of the military, county or state agency, fire department, etc.
   • Commercial Organization includes events that promote a business’ purpose, have an admissions fee or includes the sale of goods or services. (The exchange of money is not permitted on Town property without prior approval of the Department Director.)
   • Non-Profit includes events sponsored by organizations with current 501(c) status. A copy of the letter granting the organization’s non-profit status from the IRS or Secretary of State’s office is required.
   • Other Groups & Individuals includes  events such as wedding receptions, birthday parties, social events, etc.
9. Non-Profit Number
10. Non-Profit Verification Form

    A copy of the letter granting the organization’s non-profit status from the IRS or Secretary of State’s office is required. It can be provided now or at a later time.

12. First Name*
13. Last Name*
15. Phone Number*
16. Email Address*
18. Address*
20. City*
21. State*
22. Zip Code*
24. Are you 21 years of age or older?*

    1. Yes
    2. No
25. Date of Birth*
27. Organization/Company Name
29. Organization/Company Address

33. Picnic Information

35. Name of Event*
37. Date Requested*
38. Number of Attendees*
40. Time Block Requested:*

    1. 9:00 a.m. - 2:00 p.m.
    2. 2:00 p.m. - 7:00 p.m.
    3. 9:00 a.m. - 7:00 p.m.
41. Will you be serving alcohol?*

    1. Yes
    2. No
43. Picnic Area Use Fees

    Picnic Area Use Fees are available to view here. For any questions about fees, please call 925-314-3405. If all tables in one area are reserved, a refundable security deposit of $100 will be included.

    Please check which picnic area(s) you are requesting: (The seating capacity for each table is eight adults. The private rental maximum capacity and half-day rate for each grouping are listed. The full-day rate is double the half-day rate. For any other fees, please call 925-314-3405. A refundable deposit is required when all tables in a designated area are reserved. It should be noted that the number of tables assigned will be based on expected attendance.)

45. Area Selection*

    1. Osage Station Park - 816 Brookside Drive
    2. Oak Hill Park - 3005 Stone Valley Road
    3. Sycamore Valley Park - 2101 Holbrook Drive

    1. Hap Magee Ranch Park - 1025 La Gonda Way
    2. Diablo Vista Park - 1000 Tassajara Ranch Drive
47. Osage Station Park - 816 Brookside Drive

    1. Tables 1-7 Max-56
    2. Tables 8-11 Max-32
    3. Tables 12-13 Max-16
    4. Tables 14-21 Max-64
48. Oak Hill Park - 3005 Stone Valley Road

    1. Tables 1-7 Max-56
50. Sycamore Valley Park - 2101 Holbrook Drive

    Tables 1-15 are in the Lower Level.
    Tables 16-28 are in the Lower Level.

    1. Tables 1-5 Max-40
    2. Tables 6-7 Max-16
    3. Tables 8-12 Max-40
    4. Tables 13-15 Max-24
    5. Tables 16-22 Max-56
    6. Tables 23-28 Max-48
51. Hap Magee Ranch Park - 1025 La Gonda Way

    1. Tables 1-4 Max-32
    2. Tables 5-8 Max-32
    3. Tables 9-12 Max-32
53. Diablo Vista Park - 1000 Tassajara Ranch Drive

    1. Tables 1-3 Max-24
    2. Tables 4-5 Max-16
    3. Tables 6-9 Max-32
55. Is this function a:*

    1. Youth Event
    2. Adult Event

    Youth Event: more than 50% under age 18
    Adult Event: more than 50% over age 18

56. Is this event a fundraiser?*
    -- Select One --YesNo
60. Policies and Procedures
    • Reservation request must be submitted at least seven (7) days in advance. Applications submitted under 7 days will not be processed.
    • Renters are responsible to clean and sanitize tables before and after use.
    • All current health and safety guidance (County, State, and/or Federal) must be followed. The Town of Danville reserves all right to cancel or modify reservations due to any changes in the health guidance.
    • Each table grouping has the maximum capacity next to the group. 
    • Reservations will not be confirmed over the phone. Reservations are confirmed after full payment has been made and you have received an approved reservation permit. 
    • All play structures are currently open. 
    • No inflatable structures, jump houses, petting zoos or dunk tanks allowed in parks.
    • Bocce courts are for bocce use only. Bikes, skateboards and other uses unrelated to bocce use are prohibited. Please bring your own Bocce Ball equipment.
    • All outside cooking devices (taco carts, barbeques, hot plates, etc.) are prohibited in all Town maintained parks. Cooking is restricted to the park barbeques only. 
    • Beer, wine, and champagne may be consumed only in picnic areas, and must be served with food. NO HARD LIQUOR ALLOWED
    • The use of generators is prohibited. 
    • SMOKING IS PROHIBITED in all Town maintained parks. 
    • It is prohibited to paste, tack, glue or post any sign, placard, advertisement or inscription, or to erect any sign in the park. 
    • Selling, vending, or peddling items is prohibited. 
    • Use of amplification equipment is prohibited. 
    • Requests for exceptions to the policy must be submitted in writing no less than ten (10) business days prior to the rental date and receive written approval from the Recreation, Arts, and Community Services Director, or designee.
    • NO REFUNDS on picnic reservations unless rained out.
62. Insurance Requirements

    Insurance is required for all parties with an anticipated attendance of 100 or more. Insurance can be purchased through the Town of Danville at cost of $128, plus $222 for liquor liability. Renters can also provide their own insurance. The Town of Danville requires permit users to provide a “Certificate of Liability Insurance” naming the Town of Danville as an additional insured. Certificate must include the Town’s address, which is 500 La Gonda Way, Danville, CA 94526.

64. Insurance Required:*

    1. Yes
    2. No
65. If insurance is required:

    1. I will provide my own insurance
    2. I request the Town to purchase insurance on my behalf
67. Payment Information

    Payment of rental fees is due within ten (7) business days after receipt of the invoice or upon application submittal if the application. Payments not received by the due date may result in cancellation of the permit. Payment can be made by VISA, MasterCard, American Express, Discover Card, check, money order, or cash. All credit card transactions are subject to $2 for all transactions $60 or less or a 2.99% transaction fee for all transactions $61 or more. Check or money orders must be payable to the Town of Danville. All Private Rental payments need to come from the permit holder.

    I certify that the above information is accurate. I certify that I have read the Picnic Use Policies and Procedures pertaining to picnic area use and agree to comply with the policies and procedures. I agree to be responsible for following all Covid-19 guidance (County, State, and/or Federal), any damage sustained to the picnic area during use and further agree to release and hold harmless the Town of Danville from any and all liability for damage, illness, or injury to persons or property of the undersigned due to use of named picnic area. Any misuse or damage of the picnic area may result in revoking rights to reserve any future facilities with the Town of Danville and additional fees.

69. Rental Agreement

    My signature certifies that I have read the policies and procedures as set forth by the Town of Danville Community Services Department governing the use of the facility and any equipment described above, that I will take full responsibility for ensuring that the use of this facility and areas by the event I represent is in full adherence and compliance with these rules and regulations. I further understand that as the applicant, I assume full responsibility for any penalty fees assessed by the Town of Danville for any violations of these rules. I am also fully aware of the cancellation/refund policy and am aware that failure to properly clean the facility or any damage to the facility after my event may result in forfeiture of portions and/or all of my security damage deposit.

71. I have read and agree to the Agreement listed above*

    1. I agree
73. Signature*

    By typing your name above, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

75. Please make all checks payable to: Town of Danville

    Mail payment to:

    Facilities Management
    233 Front Street
    Danville, CA 94526-1740

Leave This Blank:


77. 1. Receive an email copy of this form.
78. Email address

    This field is not part of the form submission.

79. Submit

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