Form Center

2. Facility Use Application - Recreation, Arts & Community Services

   General Policies & Procedures

   1. Application can be submitted up to one year in advance. Reservation requests submitted under 30 days are not guaranteed.
   2. Completed application and deposit are required to process application. Deposits are charged separately and can not be applied to rental fees. 
   3. Deposit and full payment is due at time of booking for reservations made under 60 days. 
   4. All set up/clean up time must be included in the reservation request time. Access to the building is only granted at the requested start time. 
   5. All facilities rentals must provide a Certificate of Liability Insurance through the applicant’s homeowners’ policy or organization policy, or a purchased certificate through the Town of Danville. 
   6. All applications are tentative until approved reservation permit is issued. Reservations will not be confirmed over the phone. 
   7. All cancellation requests must be submitted in writing and will incur a minimum cancellation fee of $75.00, or more for requests made 90 days or less prior to the requested date. 
   8. Please contact us at facilities@danville.ca.gov or 925-314-3405 with any questions. 

4. Applicant Information

6. Type of Organization*

   1. Government
   2. Individuals
   3. Commercial Organization
   4. Non-Profit
   5. Other Group
7. Classification of Use:

   Status determined by applicant’s address for private; and organization’s address for non-profit and commercial use. Applicant Information must be consistent across all related documents, including payment processing and insurance coverage.

   • Government includes events that are sponsored by government agencies such as a branch of the military, county or state agency, fire department, etc.
   • Commercial Organization includes events that promote a business’ purpose, have an admissions fee or includes the sale of goods or services. (The exchange of money is not permitted on Town property without prior approval of the Department Director.)
   • Non-Profit includes events sponsored by organizations with current 501(c) status. A copy of the letter granting the organization’s non-profit status from the IRS or Secretary of State’s office is required.
   • Other Groups & Individuals includes  events such as wedding receptions, birthday parties, social events, etc.
9. Non-Profit Number
10. Non-Profit Verification Form

    A copy of the letter granting the organization’s non-profit status from the IRS or Secretary of State’s office is required. It can be provided now or at a later time.

12. First Name*
13. Last Name*
15. Phone Number*
16. Email Address*
18. Address*
20. Are you 21 years of age or older?*

    1. Yes
    2. No
21. Date of Birth
23. Organization/Company Name
25. Organization/Company Address

29. Rental/Event Information

    Building access is granted at the requested start time. Please include all set up/clean up time required. Please be advised, deliveries will not be accepted outside the reservation time. (Extra time will be charged at twice the hourly rate)

31. Name of Event*
33. Date*
34. Number of Attendees*
36. Event Start Time*
37. Event End Time*
39. Set up Start Time*
40. Clean up End Time*
42. Please check which facility/area you are requesting:*

    View Fee Schedule Here

    A refundable security deposit is required for each facility, deposit amount listed online. If booking multiple locations, only the high of the deposits is required. 

    Note: Hap Magee Ranch Park and Town Meeting Hall do not have built-in AV equipment available for use. AV must be rented if needed.

    1. Danville Community Center - 420 Front Street
    2. Hap Magee Ranch Park - 1025 La Gonda Way
    3. Oak Hill Park Community Center - 3005 Stone Valley Road

    1. Veterans Memorial Building - 115 E. Prospect Avenue
    2. Danville Library, Mt. Diablo Room - 400 Front Street
    3. Town Meeting Hall, Auditorium - 201 Front Street
44. Danville Community Center - 420 Front Street

    1. Las Trampas
    2. Art Room
    3. Lounge
    4. Valley Oak Room w/ Kitchen
    5. Town Green w/ Bandstand (for wedding ceremony only)
45. Hap Magee Ranch Park - 1025 La Gonda Way

    1. Magee House
    2. Cottage
    3. Swain House
    4. Meadow w/ Gazebo (for wedding ceremony only)
47. Oak Hill Park Community Center - 3005 Stone Valley Road

    1. Ballroom w/ Kitchen
    2. Classroom ABC
    3. Classroom AB or BC
    4. Classroom A or B or C
    5. Large Grass Area (for wedding ceremony only)
48. Veterans Memorial Building - 115 E. Prospect Avenue

    1. Community Hall ABC w/ Kitchen
    2. Community Hall AB w/ Kitchen
    3. Community Hall A w/ Kitchen
    4. Community Hall BC
    5. Community Hall B or C
    6. Senior Meeting Room
    7. Senior Art Room
50. Optional Equipment Rental (subject to availability):

    Rental fees for indoor facilities include the use of our standard tables/chairs indoors and AV equipment installed in the facility. The below items are additional items for rent.

    Note: Hap Magee Ranch Park and Town Meeting Hall do not have built-in AV equipment available for use. AV must be rented if needed.

    1. LCD Projector/Screen - $131/use
    2. Cocktail Tables (max. 8) - $11/table
    3. White Outdoor Ceremony Chairs (max. 200) - $3/chair - Only available for use at the Danville Community Center and Oak Hill Park
52. Cocktail Tables: How many?
53. White Outdoor Ceremony Chairs: How many?

    Available at Danville Community Center OR Oak Hill Park. For outdoor use only.

55. Is this function a:*

    1. Youth Event
    2. Adult Event

    Youth Event: more than 50% under age 18
    Adult Event: more than 50% over age 18

56. Is this event a fundraiser?*
    -- Select One --YesNo
58. Will admission fee be charged?*

    1. Yes
    2. No
59. If yes, purpose of fee?
61. Will this be open to the Public?*

    1. Yes*
    2. No

    *Subject to approval by Department Director.

62. Will you be serving alcohol?*

    1. Yes*
    2. No

    *ONLY beer, wine, & champagne are permitted.

66. Insurance Requirements

    The Town of Danville requires permit users to provide a "Certificate of Liability Insurance" with a minimum of $1 million in liability coverage and name the Town of Danville as additionally insured. Certificate must include the Town's business address: 500 La Gonda Way, Danville, CA 94526. You may purchase liability insurance coverage through the Town of Danville for an additional cost. If insurance has not been provided prior to a forementioned time line, the related fees will be charged against your deposit.

68. Insurance Rates:*

    1. Attendance of 1-100 people: $87; OR $258, if serving alcohol
    2. Attendance of 101-500 people: $122; OR $352, if serving alcohol
    3. I will provide own certificate of insurance.

    You may also provide insurance through your homeowners insurance carrier. Insurance coverage must be submitted 30 days prior to your scheduled event. Please email proof of insurance to facilities@danville.ca.gov. 

70. Changes to Hours/Rooms/Set Up

    Changes requests for time, rooms, and set-up requests after confirmation are subject to a $15 change fee (per occurrence). Change request must be submitted in writing to the Facilities Management Department for approval. If approved, payment is due immediately. 

72. Cancellation Policy

    If the facility will not be used after a reservation has been made, a written cancellation notice must be made to the Town of Danville by the permit holder. E-mail requests can be sent to facilities@danville.ca.gov. Any checks cancelled without alerting the Town of Danville beforehand, will be subject to a $25.00 fee. All requests made 91 days or more prior to the event date will be subject to a $75 cancellation fee. Cancellation requests made under 90 days will be handled in the following manner: 

    • Between 61 & 90 days - Forfeit Deposit
    • Between 60 & 31 days - Forfeit deposit + 50% of rental fees
    • 30 days or less - Forfeit deposit + 100% of rental fees

74. Rental Agreement

    My signature certifies that I have read the policies and procedures as set forth by the Town of Danville Community Services Department governing the use of the facility and any equipment described above, that I will take full responsibility for ensuring that the use of this facility and areas by the event I represent is in full adherence and compliance with these rules and regulations. I further understand that as the applicant, I assume full responsibility for any penalty fees assessed by the Town of Danville for any violations of these rules. I am also fully aware of the cancellation/refund policy and am aware that failure to properly clean the facility or any damage to the facility after my event may result in forfeiture of portions and/or all of my security damage deposit.

76. I have read and agree to the Agreement listed above*

    1. I agree
78. Signature*

    By typing your name above, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

80. Cleaning Requirements Acknowledgement*

    I have read and understand the cleaning requirements of the Town of Danville Parks and Recreation Department. I further understand that even if I delegate these responsibilities to other members of service agencies for which I have contracted, such as caterers, etc., I still have the ultimate responsibility to return the facility into its original rental conditions. All set-up (decoration, food, caterer, etc.) and clean-up must be included within the hours contracted with the Town of Danville. Any deviations must be cleared with the Facility Attendant and will result in additional charges. Be sure that all decorations, food and personal equipment brought into the facility must be removed after the event. Storage is not allowed before or after the event. There will be an attendant on duty at the facility during all operating hours. He/she will check on groups periodically. 

    1. I agree
82. Cleaning Responsibilities*

    By checking each box below, you are acknowledging that each item is your responsibility:

    1. Wipe off tables, chairs and kitchen countertops
    2. Remove all accumulated trash to the outside dumpsters
    3. Clear all spills and stains from floors and carpeting
    4. Clean all kitchen appliances used including grill(s), ovens, burners, refrigerator, and sinks
84. Signature Acknowledging Cleaning Requirements*

    By typing your name above, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

Leave This Blank:


86. 1. Receive an email copy of this form.
87. Email address

    This field is not part of the form submission.

88. Submit

* indicates a required field